What we do

Type 4 You is a UK-based secretarial company specialising in audio digital transcription. Our secure upload facility, to receive your audio files and documents, ensures peace of mind that your information is protected whilst in our care. With over 35 years of secretarial experience behind us, and at all levels, we can also assist you in all your data entry and word processing requirements.

Services

an office

We pride ourselves on offering the right service at the right price. We are sure that if you are happy with what we do for you then you will recommend us to your associates. The work that we undertake is, in the main, audio transcription but also includes business reports, invoices and quotations, etc.

Privacy

working on a laptop

In the course of providing their services, Type 4 You is frequently in possession of Confidential Information supplied by the client. Type 4 You will never disclose to a third-party any such information unless expressly instructed to do so by the client.

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Pricing

fingers typing on a keyboard

Prices vary according to services undertaken but are normally charged on an hourly basis; transcription, however, is done on a price per audio minute thus enabling you to know exactly the final cost of each assignment. Rates start from £1.10 per audio minute for good quality, clear digital recordings. Please contact us for an accurate quotation.

Further Information

Type 4 You is based in Preston in the north-west of England and caters to clients all over the world by means of the magic of this thing we call the 'Internet'.

We can be contacted in a variety of ways; by telephone (landline or mobile) or by completing the enquiry form.

  • Telephone: 01772 768578
  • Mobile: 07967 801350

Please note that we are NOT a typing agency. All submissions enquiring after employment will be DELETED!

Digital transcription involves the dictation/recording of voice onto a digital recording device, which is then played back for transcription. The huge advantage is that it allows you to record your dictation and send the digital file immediately to us for digital transcription. This enables us to receive your digital file no matter where you are in the world, allowing us to get on with the job immediately, if necessary.

We use Express Scribe software, which has the ability to play most audio file formats (including encrypted dictation files), such as wav, mp3, dct and dss.

We pick up files from your account, transcribe the documents and return the completed document in Word format.

The time taken in transcribing tapes depends on a number of factors. The professional industry standard allows ONE hour to transcribe 15 minutes of clearly recorded speech. However, transcriptions of one to one interviews can take up to six times the length of tape and multiple interviews up to eight times. The timings are dependent upon the quality of the recording, the clarity of the speaker(s), the number of speakers and the speed at which they are speaking.

Your typing/word processing staff do not need to be located in your office. Many legal and medical organisations are switching to digital transcription because of the efficiencies and cost savings it provides.

If you already have digital dictation equipment, then Type 4 You could be transcribing for you before you finish reading this website.

For advice on ensuring the best quality recordings please see our 8 Steps to Quality Dictation...

In the course of rendering secretarial assistance, Type 4 You will be exposed to and have in its possession Confidential Information. Type 4 You pledges not to use any portion of the Confidential Information for any purpose other than that required for the fulfilment of secretarial services.

Specifically, Type 4 You will not at any time or in any manner, either directly or indirectly, use for personal gain, or divulge, disclose, or communicate in any manner any information that is proprietary to the Client, or otherwise divulge any portion of the Confidential Information to any third party without the prior written consent of the client.

Type 4 You will protect such information and treat it as strictly confidential.

Type 4 You acknowledges that the client reserves the right to terminate any contract should they become aware of any unauthorized use of the Confidential Information.

Type 4 You will supply, on request, an appropriate Non-Disclosure document for completion by both parties prior to undertaking any work.

In accordance with UK and European law under the General Data Protection Regulation (GDPR), you have numerous rights in regards to the personal data we hold about you, including:

  • Right to confirmation – you have the right to know if we hold personal data that concerns you
  • Right to access – you have the right to view and to obtain a copy of any personal data we hold that concerns you
  • Right to rectification – you have the right to the correction of any inaccuracies within the personal data we hold that concerns you
  • Right to erasure – you have the right to have your personal data removed from our systems
  • Should you wish to exercise any of these rights, please contact us using the contact page on this website. You can find out more about your rights under the GDPR at HM Government website www.gov.uk.

For further information on the specifics of Type 4 You's policies please see our Privacy Information.

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